Use Cases - Visitor Management vs Regulated Access
Visitor management records arrival. Regulated Access controls the decision before arrival.
The two systems sit at different points in the workflow. Visitor management is the lobby record. Regulated Access is the pre-access compliance review that runs before the badge is printed.
- Pre-access review
- Before the badge
- Complements VMS
Decision before access
Intake, screening, review, approval gate, and evidence export stay on one record.
VMS
Visitor management handles the check-in
A visitor management system records who arrived, when, and the host they were there to see. It prints a badge, alerts the host, and writes the arrival to a log. That work is real, and it is what front desk and security teams already rely on.
Visitor management is optimized for the moment of arrival — the sign-in pad, the badge printer, the lobby record. It is the front-of-house system for who is physically on site.
Regulated Access
Regulated Access handles the pre-access review
Regulated Access sits earlier in the workflow. Before the visitor or contractor reaches the front desk, the request goes through structured intake, screening integration, reviewer evaluation, match resolution, and a documented approval decision. That decision is the record an assessor or auditor can read later.
The product is pre-access compliance review for facilities where the access decision is itself the controlled event — not an afterthought to the arrival.
Sequence
Where each system sits in the workflow
Before arrival
Regulated Access
Intake · screening · review · approval gate · evidence
On arrival
Visitor management · PACS · Badge
Sign-in · badge print · physical access · lobby record
Earlier
Regulated Access
Pre-access review. Intake, screening integration, reviewer queue, match resolution, approval gate, evidence pack.
Later
Visitor management / PACS / badge
On arrival. Sign-in, badge print, host notification, physical access control, lobby record.
Regulated Access does not replace the lobby. The reviewer decision is upstream of the badge or PACS workflow — when the decision is approved, the existing visitor management process takes over for arrival.
Integration posture
Regulated Access sits before badge, PACS, and visitor workflows
The product's scope ends at the access decision and its evidence record. Whatever a facility uses to issue badges, unlock doors, or check visitors in stays in place. The decision and the evidence pack are the handoff point.
Before the badge
Approval is recorded with the screening run and reviewer rationale before any badge is printed or PACS credential is issued.
Independent of front desk tooling
Regulated Access does not require a specific visitor management vendor. The decision record stands on its own.
Evidence stays with the case
The decision history, screening results, and approval rationale live on the case — not in the front desk system.
Re-screening between visits
Recurring contractors and sponsored visitors can be re-screened on a schedule, independent of any arrival event.
Coexistence
Complements visitor management
Regulated Access is not a replacement for visitor management. Facilities that already run a sign-in pad, badge printer, or PACS keep that system. Regulated Access adds the structured pre-access compliance review and the defensible record of how the access decision was made.
The two systems answer different questions. A visitor management system answers who arrived and when. Regulated Access answers why this person was approved for access, what was checked, and who reviewed it.
Scope
Does not replace every front desk tool
Regulated Access is purpose-built for the pre-access decision. It does not print badges. It does not control doors. It does not handle lobby workflows on arrival. Those responsibilities stay with the dedicated tools.
Federal-readiness is a separate track. The product is commercial pilot ready and available for configured pilot tenants under a written scope. See the security page for the current operating scope.
See where the pre-access review fits.
Bring a real access scenario — a foreign national contractor, a sponsored researcher, a vendor on site — and we'll model where Regulated Access sits in front of your existing visitor management or PACS workflow.